My Virtual Assistant service increases your profit!

“My Virtual Assistant service increases your profit!”

Here is what I mean by my statement “My Virtual Assistant service increases your profit!” - my hourly rate is probably a lot lower than yours so by delegating the parts of your business that you either don’t like, or you are not particularly good at, you free up more time to do what you do well – sell whatever it may be that you’re selling.

I think sometimes in life we need a bit of assistance deciding if we need help.  You might not even realise that you need help with admin or bookkeeping – but also, it might just be that my Virtual Assistant service will help you make more money - if that’s what you want of course?

I have created a spreadsheet that should help you come to a decision.  Please feel free to have a play with it and put your own figures in and see what it tells you.  There are 2 sheets partly completed, one is if you charge your time at £40 per hour and one is if you charge your time at £50 per hour – you can edit these as appropriate to you.

If you have any questions please get in touch and if you HATE spreadsheets feel free to send your information over to me and I will complete the spreadsheet for you and send it back, free of charge.

 

 

Virtual Assistant Services

Virtual Assistant – who should hire one?

I was very excited to be asked to write an piece on the above subject for Estate & Manor Magazine – an online magazine portal which is dedicated to global VIP staffing. 

I have copied and pasted the article below but if you would like to read it on the Estate & Manor Magazine website this is the link: https://www.estateandmanor.com/hiring-a-virtual-assistant/

 

“I started my Virtual Assistant (or VA) business in September 2015 and I find I get asked the same questions time and time again by perspective clients as well as my friends and family.  I have written the following article to try and answer some of these questions

Who can use a Virtual Assistant?

The short answer to this is – anybody and everybody.  The Virtual Assistant service came in to play for the people that can’t justify having a full time employed Personal / Executive Assistant but are desperate for help in their busy office or home lives

What does a Virtual Assistant do?

There are many services that a Virtual Assistant can provide and different VA’s specialise in different areas – for example, a VA could specialise in Social Media, Marketing, Bookkeeping or Event Planning. On top of this most Virtual Assistants will be able to help you with anything an administrator or secretary would usually do and the majority of VA’s will be able to help you with getting organised, booking travel, research and  e-mail & diary management. If you think of what you would expect a Personal Assistant to do a Virtual Assistant can do exactly the same and will usually have a long and successful Personal Assistant background

Why hire a Virtual Assistant instead of a Personal Assistant?

You should hire a VA instead of a PA if you need help but you can’t fill 40 hours a week of someone’s time – who wants to pay someone a very good salary for sitting twiddling their thumbs or doing work below their paygrade? The flexibility of a Virtual Assistant appeals to a lot of people too – you can use your VA as little or as often as you like. There is no holiday or sickness pay that you will need to pay out for your Virtual Assistant, and also, you won’t need to provide any equipment or office space for them as they will already have their own

How can I justify the cost of a Virtual Assistant?

Many people feel that hiring a VA is a luxury, they think “I can do everything myself so why pay somebody else to do it for me?”  I really believe this is not the case.  Everybody has their strengths and they should work to them.  There is a really simple formula you can use which shows how much sense it actually makes to use a Virtual Assistant.  The following figures are only examples and you would need to use actual figures to make it work for you but it gives you a general idea

  • MD charges their time out at £100 an hour, it takes them 2 hours a week to generate sales invoices and send them out
  • VA charges their time out at £25 an hour, it would only take them 1 hour a week to generate the same amount of sales invoices and send them out
  • Using these figures it costs the MD £10,400 (£200 per week x 52 weeks) per year to invoice clients when they would only need to pay a Virtual Assistant £1,300 (£25 per week x 52 weeks) per year

By playing to peoples’ strengths things get done much more efficiently and cost effectively. MD can now use those 2 hours a week as billable time and actually make more profit – who doesn’t want to be more profitable? So the question is – how can I NOT justify the cost of a Virtual Assistant?

How do I decide what to delegate to a Virtual Assistant?

The first thing you need to do is pull a list together of everything you do on a daily basis and create a table with this information.  This needs to be a detailed list so don’t just put “Accounts” break it down in to the different portions of your accounts eg. Sales Invoicing, Bank Reconciliation, Pay Suppliers, Credit Control etc and next to each of these sections guestimate how long you spend on each one. When you have done this you can have a look down the list and be really honest with yourself about what you believe your VA could do more efficiently than you and what tasks you feel comfortable delegating

How do I know how many hours I need a Virtual Assistant for?

Using the table you have created from the above section and looking at what you have decided to delegate you can add up the time that it takes you to carry out these tasks and discuss with your VA how long they feel those task might take them and you then have a starting point of how many hours per week or month you will need your VA to work for you. Most Virtual Assistants do packages so that the more hours you use the cheaper the hourly rate

How do I find the right Virtual Assistant for me?

From the table you have created you will know if you need your VA to specialise in a certain area of expertise so you could search for that using your search engine, eg. “Virtual Assistant Bookkeeping”.  Some people like to use a VA that is close to home, this varies from person to person but I have found that all of my clients are in the same city as me and they have all wanted to meet me face to face too – what I do holds a position of trust so I totally understand this but remember not all VA’s will want to meet with you, if this is something that you require you can ask the question in your initial contact.  You may also find that people that you know already use a VA that they can refer you to so ask around, you never know.  You could put messages out on social media sites for help – eg. LinkedIn, Twitter, Facebook – most VA’s will have a social media presence.

If you do have any further questions regarding Virtual Assistants, Carla Fallows would love for you to get in touch via her website: www.invaluableva.com

Virtual Assistant – to VA or not to VA – that was my question…

How I became a Virtual Assistant

Having being wrapped in the safety of full time employment for the last 24 years I was extremely conflicted about this decision.  I’d always thought about working for myself – before I’d even heard of the term “Virtual Assistant” that is what I wanted to be, I just don’t think it had a name way back then!

So – why now?

Having given birth to our amazing twin boys Thomas & Benjamin, in September 2013, going to work just did not feel the same.  The hours I needed to do to earn the money that my family needed were absolutely killing me. I was working 28 hours over 3 days and having to be up at 5.30am on those days to get to work on time, then coming home and trying to be a good Mummy to my boys and a good wife to my hubby – but it just wasn’t happening, something had to give.

I decided – it’s now or never – I needed a better work life balance and also hopefully a higher income to give our family some more freedom. So that was it – I decided I was going to be the next Virtual Assistant in Chester – not that my location matters as being virtual I can do anything for anyone anywhere!

Invaluable is still in the early stages of setting up and I’m so thankful to the few who have already agreed to work with me (if you’re reading this you know who you are!) I’m hoping I can get more and more clients on board so that I can make my family proud of me because as we all know – family is everything.  I’m so excited about this new chapter in my life, it just feels right, I may fall flat on my face but at least I tried and I will never wonder, what if…

 

Thanks for reading

Carla xxx